Schedule Nine Productions Limited Privacy Notice

Schedule Nine Productions Limited (‘Schedule Nine’) is a television production company based in the UK that makes content for distribution around the world.

Our company registration number is: 15610720 and our registered office address is: 27 Mortimer Street, London, England, England, W1T 3BL

We are registered with the ICO and our registration number is: ZB849097.

Schedule Nine is committed to protecting the privacy of others and complying with all relevant data protection laws and regulations.

This Privacy Notice sets out how Schedule Nine will collect and use the personal information of anyone who contacts us regarding, or who features in, any content made by us (the “Content”) as well as anyone who visits our website.

The types of personal information we collect and why

We may process a wide range of personal information about you in connection with our Content – which we may obtain directly from you or from third parties - and this data may include the following information:

your name, your image, your age and date of birth, your address and contact details such as your email address and telephone number, your handwriting, information contained within your passport, your driving licence and other official documents which identify you, as well as other basic details about you;

information about your past and present personal, home and family life and your plans for the future;

information about your past and present professional life, including information about your current job, role and work schedule, your previous work history, your qualifications and your experiences – and your plans, hopes and aspirations for your future professional life and related information;

information about you that is on social media and the internet, including images of you and other personal information that is contained there;

financial information including any payment and bank account details for administrative purposes;

any other information disclosed to us in relation to your potential participation in our Content including but not limited to your financial information and information concerning your physical and mental health;

information concerning any criminal convictions or cautions you may have, information about any criminal activity you may be or have been involved in and information concerning current criminal proceedings or criminal allegations relating to you or in which you are involved;

any and all personal information relating to you recorded on cameras and/or microphones, and contained within footage and/or sound recordings, in connection with the production and exploitation of our Content, provided by you or sourced from a third party, including without limitation:

your image; voice; name; your gender; your age and date of birth; your address and contact details; information about your past and present personal, home and family life; information about your future plans, hopes and aspirations; information about your financial affairs; information about your past, present and future professional life including without limitation information about your current job, your position, work schedule and the nature of your work, your previous work history, your qualifications and your experiences, and your plans, intentions, and hopes for the future in connection with your professional life; and the details of any legal claim made by or against you and any enforcement action taken against you;

information concerning your racial and ethnic origin, political opinions, religious or philosophical beliefs, your membership of a trade union, your health and any medical treatment you receive, your sex life or your sexual orientation (“special category data”); and

information concerning any criminal convictions or cautions you may have and any other criminal activity you may have been suspected of or involved in; information concerning the nature and status of any arrests, charges, prosecutions, court proceedings or other interactions between you and the authorities (“criminal convictions and offences data”).

Purposes for processing

The personal information listed above may be used for one or more of the following purposes:

to correspond with you and/or to contract with you and for administrative and other purposes in connection with the development, production and exploitation of our Content;

to administer and manage your application to take part in our Content;

to check your identify, conduct background checks and more generally to assess your suitability to take part in our Content;

to select Contributors to take part in our Content;

to ensure compliance with our contractual obligations, to you and others, and with all other relevant laws and regulations; and

for editorial reasons and for the development, production and exploitation of our Content.

Lawful bases for processing the above information

The first column of the table below refers to the types of personal information set out in the numbered paragraphs 1 – 8.3 above. The second column lists the lawful bases (and further conditions for processing where relevant) we rely upon in order to process these types of data.

Para

Lawful Basis

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
Necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or
undertaken with your explicit consent; and/or
undertaken in connection with our artistic/journalistic purposes.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or
undertaken with your explicit consent; and/or
undertaken in connection with our artistic/journalistic purposes.

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or
undertaken in connection with our artistic/journalistic purposes.

8.1

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or
necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or
undertaken in connection with our artistic/journalistic purposes.

8.2

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or

necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or

undertaken with your explicit consent; and/or

undertaken in connection with our artistic/journalistic purposes; and/or

In addition, following exploitation of Content, such information may be information manifestly made public by you and, if so, we may rely on the relevant provisions of the DPA 2018 for any further processing of it.

8.3

Processing is:

necessary for the purposes of our legitimate interests and others e.g. those that publish the Content we produce; and/or

necessary for the performance of our contract with you or in order to take steps prior to entering into the contract; and/or

undertaken with your explicit consent; and/or

undertaken in connection with our artistic/journalistic purposes; and/or

In addition, following exploitation of Content, such information may be information manifestly made public by you and, if so, we may rely on the relevant provisions of the DPA 2018 for any further processing of it.

Legitimate Interests

Where we rely on ‘legitimate interests’ as the lawful basis for processing personal data, such legitimate interests include our legitimate interests in ensuring that we can contact our clients, and ensuring that those who feature in our Content or work with us are suitable to take part in our Content; or to assist with developing, producing and exploiting our Content for potentially worldwide distribution; and ensuring that our Content complies with all relevant standards, regulations and laws.

We only process data on this legal basis where we have considered that the processing is necessary to achieve our legitimate interest and, on balance, our legitimate interests are not overridden by your interests, fundamental rights or freedoms.

Consent

Giving your informed consent to take part in our Content, and our reliance on your consent to process your personal data are two different things. We will not generally rely on your consent to process your personal data but rather will process data for our legitimate business interests or for contractual purposes, as noted above in the table.

Where we do rely upon ‘consent’ to process your personal information, you have the right to withdraw your consent at any time, although please note that we may be relying on other lawful bases at the same time.

The Special Purposes

The UK GDPR and DPA 2018 state that in certain circumstances we do not have to comply with certain aspects of data protection law (including this Privacy Notice) if we believe that doing so would be ‘incompatible’ with our artistic/journalistic purposes, data is being held with a view to publication, and there is a public interest in publication. This is known as the ‘special purposes exemption’.

We may in certain limited circumstances process your personal data under the ‘special purposes’ exemption in connection with our Content. References in the above table to ‘processing in connection with our artistic/journalistic purposes’ include examples of processing where we may rely upon the special purposes exemption.

Sharing your personal information

Your personal information is processed by our employees and staff. In addition, we use third parties who are contractually engaged to provide services to us which may involve the sharing of your personal information e.g. IT services, legal and accountancy services. Some of your personal information is likely to be shared with our partners e.g. broadcasters.

We may also need to share your personal information with other organisations from time to time including with:

companies involved with our business activities e.g. our licensees, third party suppliers, post-production houses, sales agents, advisers and distributors;
any regulatory bodies as required by law.

If you feature in our Content or if you work with us, your personal data will be shared with audiences when our Content is exploited and on our website.

Although we are based in the UK, our business is global and so we may need to transfer your personal information outside the UK. Whenever your information is transferred outside the UK, we will ensure that adequacy regulations or appropriate safeguards, such as data protection clauses recognised or issued in accordance with the UK data protection regime, are in place to ensure the safety and security of your personal information and that it is processed in accordance with this Privacy Policy (unless an exemption applies). You can find out more about these safeguards by contacting us using the contact details below.

How we store your personal information

We have implemented appropriate measures to ensure that your personal information is kept safe and secure e.g. by storing it securely, and by keeping electronic data on secure servers and hard drives with appropriate levels of security including encryption and firewalls.

We will only keep your personal information for as long as we need to for the purposes set out in this policy. For those engaging us to produce Content and those featuring in our Content, we are likely to retain your personal information for as long as is necessary in order to produce, exhibit, exploit, distribute, advertise, publicise and promote our Content in accordance with our legitimate interests and legal obligations.

Personal information that is no longer required will be deleted and/or destroyed. If you have provided your personal data to us, we will retain it for as long as necessary in order to address the purpose for which the data was processed, unless you request that data is deleted, in which case we will consider your request.

Your data protection rights

You have a number of rights under data protection law in respect of your personal information, including the right to ask us:

for copies of the personal information that we hold about you;

to rectify personal information you think is inaccurate and to ask us to complete information you think is incomplete;

to erase your personal information;

to restrict the processing of your personal information;

to transfer the personal information you gave us to another organisation, or to you.

You also have the right to object to our processing of your personal information.

Please note that most of these rights are not absolute and are limited to certain defined circumstances. Accordingly, we may not be able to comply with any such request.

Contacting us

If you object to any part of this Privacy Notice i.e. you do not consent to the processing of your personal data in according with this Privacy Notice, please do not share your personal data with Schedule Nine.

If you have any questions or concerns about our use of your personal information, please contact us at: info@schedulenine.com

You may also contact the ICO if you have concerns about Schedule Nine’s processing of your personal data. You can contact the ICO at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

We may update or amend this Privacy Notice from time to time.

Schedule Nine Productions Limited

February 2025